01 · employee portal
News, a knowledge base, requests and an employee directory in one internal portal, with sign-in through work accounts
An office needs a knowledge base, a shop floor needs pay stubs on a phone. Building a corporate portal starts with how work actually gets done at your company
Hundreds of all-staff emails, spreadsheets on a shared drive and questions sent privately to HR. The portal brings it all into one searchable place
A shop floor worker has no computer and no corporate email. The portal has to open on a phone and on a shop floor terminal
Hundreds of locations where news and procedures must reach every sales associate instead of stopping at the manager
Several legal entities, each with its own structure, plus shared rules on top. Everyone sees their own and the shared content, but not anyone else's
Installers, service engineers and sales reps rarely come to the office. For them, the portal lives on their phone
New people join every month, and each one is onboarded by hand. The portal takes over the first weeks
Five steps from sign-in to training. At each one the portal replaces an email, a call or a paper to sign
The same account as for the work computer and email. Remove an employee from the directory, and portal access closes on its own
A feed for their department plus company-wide news. Important posts are pinned to the top, and managers see who has read them
One search bar covers colleagues, documents and knowledge base articles. Phone, job title and manager are on each employee profile
Time off, a business trip, a building pass or a purchase: a form instead of a memo. The request moves through the approval chain on its own, with the status visible at every step
An onboarding course for new hires, mandatory briefings and quizzes. HR sees who has completed them and who needs a reminder
Employees and departments come from your directory and HR system, and notifications go to email and messengers. Nobody maintains a second directory by hand
We connect the portal to: Active Directory, LDAP, HR and payroll, Bitrix24, Corporate email, Document management, Video conferencing, Telegram
Before kickoff we work with your IT team to check how to connect the user directory, HR system and document management. We only promise what we have confirmed. A similar internal system from our portfolio is the sales office portal for a property developer. If you need a platform for an external audience rather than employees, see public web portal development
The portal holds salaries, internal orders and personal data. Everyone sees only what is theirs, and every action is logged
Employees use the same username and password as for Windows. A new person in the directory gets access automatically, and a departing one loses it the same day
Accounting sees its documents, the warehouse sees its own. Permissions are inherited from the org chart, so the admin doesn't have to grant them one by one
Who opened a document, who edited an article, who approved a request, and when. The log can't be altered after the fact
We deploy the portal on your company server or in a cloud of your choice. Employee data never goes to third-party services
The database and files are backed up on a schedule and stored separately from the main server. We test restores before launch, not on the day of an outage
The portal works well on a phone: staff in the warehouse, on the shop floor or on the road read news, submit requests and approve them without a laptop
The cost depends on scope. We send a detailed estimate after reviewing your processes and don't change it after kickoff unless the scope changes
Custom quote
10–12 weeks
Custom quote
14–18 weeks
Custom quote
from 20 weeks
We talk to HR, IT and department heads to find out which requests and documents currently travel by email and messenger
A clickable prototype of the home page, employee profile and requests. We show it to several employees before development
We demo every module on a staging server and close it with a sign-off. You pay per stage
We migrate data, train the admins and roll the portal out to one department first. A month of support is included
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Ask on TelegramThe portal fits your processes, not the other way around
An off-the-shelf product works well if its features match your needs. When you need your own requests, your own permission structure and links to internal systems, a custom portal skips unnecessary modules and the yearly per-employee license. If the off-the-shelf product is enough for you, we will say so
Yes, through Active Directory or LDAP
The portal takes users and groups from your directory. Employees sign in with their work credentials, and when someone leaves, access closes together with their account. Before kickoff we check the connection setup with your IT team
On your server or in a cloud of your choice
We deploy the portal in your infrastructure or with a cloud provider of your choice, in line with personal data protection laws. Backups are stored separately from the main server
The org chart and employees come from it
We pull departments, job titles and managers from your HR/payroll system, so nobody maintains the directory by hand. Pay stubs and remaining vacation days can appear on the employee profile if your security team allows it
A mobile version and sign-in with an employee ID
For shop floors, warehouses and stores we set up simple sign-in from a phone or a shared terminal. Important news and requests are also sent to Telegram, so they reach people even if they rarely open the portal
We launch with one department and real tasks
A portal thrives when it makes everyday email chores easier: submitting a request, finding a document, looking up a colleague's phone. We start with those tasks and one department, gather feedback and only then open it to everyone
Your company does
We hand over the source code, access and documentation. Your developers or another team can keep building the portal without us
Tell us how many employees you have and what currently travels by email and messenger. We reply within two business hours and set up a meeting